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Essential Checklist for Planning Your Wedding Reception at Copper Gables Barn

Writer's picture: Jennifer CoateJennifer Coate

Updated: Jan 20

Planning your wedding reception is one of the most exciting parts of getting married, but it can also feel overwhelming. From selecting the right venue to organizing every little detail, there’s a lot to think about. Copper Gables Barn in Roy, WA, is the perfect venue to make your wedding reception both beautiful and memorable. The barn’s mix of rustic charm and modern comforts creates an inviting space for your celebration. This blog will guide you through the key steps to planning your perfect reception, ensuring every detail is taken care of, and helping you make your big day memorable.

Why Choose Copper Gables Barn for Your Wedding Reception?

Copper Gables Barn is a unique venue that offers a combination of rustic elegance and modern amenities. Built in 1915, this 10,000-square-foot barn is located in downtown Roy, WA, and is fully equipped with heating and air conditioning to ensure your event is comfortable year-round. From hosting an intimate gathering or a larger celebration, Copper Gables Barn can seat up to 200 guests indoors. The venue also features a full bridal suite, a groom’s suite, and a great room with a grand stone gas fireplace, creating a cozy and sophisticated atmosphere for your reception.


Wedding Reception at Copper Gables Barn

Step 1: Choose the Right Date and Time

Choosing the perfect date for your wedding reception is one of the most important steps in the planning process. Copper Gables Barn is fully heated and air-conditioned so that you can host your reception any time of year. Consider the season and the mood you want to set for your event. Spring and summer offer a light and airy atmosphere, while fall and winter create a more intimate, cozy vibe. Make sure to book early, as popular wedding dates fill up quickly.

Step 2: Choose the Size and Layout of Your Reception

After securing your date, it's time to think about how many guests you'll be inviting and how you want to arrange the space. Copper Gables Barn can comfortably seat up to 200 guests, but it’s also flexible enough to host smaller gatherings. The venue offers a variety of seating options if you're planning a formal dinner or a casual cocktail reception. The great room, with its grand stone gas fireplace, can be a cozy area for guests to relax, while the main barn space offers plenty of room for dining and dancing. Copper Gables Barn’s team will work with you to create the perfect layout for your reception.

Step 3: Personalize Your Reception with Decor

One of the best parts of planning your reception is choosing the decor. Copper Gables Barn has a rustic charm that can be easily personalized to fit your wedding theme. If you're going for a vintage, modern, or classic look, the venue’s open layout gives you the flexibility to decorate as you like. You can use floral arrangements, lighting, and table settings that reflect your styleAdd personal touches like framed photos or custom signage to make the space feel uniquely yours.

Step 4: Select Your Catering and Menu Options

Food is crucial to any reception, and Copper Gables Barn offers the flexibility to work with any top local caterer. Our open vendor policy enables you to tailor your menu to include anything from a plated, multi-course meal to a buffet. This flexibility ensures that you can accommodate all dietary preferences, guaranteeing a delightful meal for your guests. Additionally, you have the option to complement your reception with cocktails and hors d'oeuvres, adding an interactive and engaging element to your event.



Step 5: Plan Entertainment for Your Guests

Entertainment is key to keeping your guests entertained throughout your reception. Copper Gables Barn offers a flexible space that can accommodate various types of entertainment, from live music to a DJ, and even interactive activities like a photo booth. Depending on your preference, you can set up a dance floor or arrange an area for guests to mingle and enjoy cocktails. The venue’s staff can assist with setting up any equipment or coordinating with your entertainment providers to ensure everything goes smoothly.

Step 6: Make the Most of Copper Gables Barn's Services

Copper Gables Barn offers full-service support to help ensure your wedding reception runs smoothly. From the initial planning stages to the day of the event, the venue’s experienced staff will be there to help with every detail. The barn is equipped with everything you need, including men’s and women’s restrooms, a full bridal suite, and a groom’s suite. With a dedicated team available to coordinate with vendors and manage the event timeline, you can relax and focus on enjoying your big day without worrying about the logistics.

Conclusion

Planning your wedding reception at Copper Gables Barn in Roy, WA, offers you the perfect combination of rustic charm and modern amenities. The venue’s spacious layout, elegant design, and helpful staff make it an ideal place to celebrate your love with family and friends. From hosting a small, intimate gathering or a grand celebration, Copper Gables Barn is the perfect setting for a reception you’ll never forget. Contact Copper Gables Barn today to book a tour and start planning the reception of your dreams.

FAQs

How many guests can Copper Gables Barn accommodate for a wedding reception?

Copper Gables Barn can seat up to 200 guests for a wedding reception, making it perfect for both intimate and larger celebrations.

Is Copper Gables Barn available year-round for weddings and receptions?

Yes, Copper Gables Barn is available year-round. The venue is fully heated and air-conditioned, ensuring your event is comfortable in any season.

Can I personalize the decor for my reception at Copper Gables Barn?

Absolutely! Copper Gables Barn allows you to personalize the decor to fit your theme, from rustic to vintage or modern.

What catering options can I choose at Copper Gables Barn?

At Copper Gables Barn, our open vendor policy lets you choose from experienced local caterers to customize your menu, from formal dinners to casual buffets, catering to all dietary needs.


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